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Glossary

EDI

What is EDI?

EDI (Electronic Data Interchange) is a way for companies to automatically exchange business documents in a standardized digital format.

This means that, for example, orders, invoices, delivery schedules, and notifications are sent directly between ERP systems—without manual handling.

In short, EDI automates the flow of information between companies and reduces the need for manual data entry.

 

How does EDI work?

EDI is based on information being transmitted in a predefined and structured format that both parties understand.

A typical process looks like this:

  1. A document is created in the ERP system (e.g., an order)
  2. The document is translated into an EDI format
  3. The information is sent digitally to the recipient
  4. The recipient’s system automatically interprets and registers the information

 

Result:

  • No manual data entry
  • Fewer errors
  • Faster processes

 

Examples of what is sent via EDI

Common documents handled via EDI include:

  • Orders
  • Order confirmations
  • Invoices (sometimes called EDI invoices)
  • Delivery notifications
  • Delivery schedules

 

EDI is primarily used between companies (B2B) with recurring business processes.

 

Common EDI standards

To ensure that systems can understand each other, different file formats and standards are used:

  • EDIFACT – global standard and the most widely used
  • Odette – used within the automotive industry
  • SFTI – used in the public sector in Sweden
  • XML – exists in many variations and is well suited for handling thanks to its clear structure

 

The standards ensure that the information is interpreted correctly regardless of the system.

 

Benefits of EDI

Using EDI provides several clear business benefits:

  • Reduced manual handling
  • Fewer errors in orders and invoices
  • Faster information flows
  • Lower administrative costs
  • Better control and traceability

 

Web EDI – what is it?

Web EDI is a simpler form of EDI that is used via a web service instead of direct integration.

It is particularly suitable for companies that:

  • do not have their own ERP system for EDI
  • want to get started quickly
  • handle smaller volumes

 

Web EDI makes it possible to work with EDI without advanced technical implementation.

 

Viaduct and EDI

Viaduct has been working with EDI and digital business communication since the early 1990s and has experience from collaborations with companies such as Volvo CE and Trelleborg.

Med lång erfarenhet inom området erbjuder Viaduct lösningar för att:

 

Edionet™ – Viaduct’s EDI solution

Viaducts egen plattform Edionet™ är uppbyggd i moduler som hanterar EDI över internet.

The platform makes it possible to:

  • koppla ihop affärssystem och handelspartners
  • manage multiple types of business documents
  • simplify communication across the entire business process

 

The solution is suitable for both suppliers and customers in a business relationship.